Wedding Frequently Asked Questions
We’ve compiled a list of wedding frequently asked questions, most asked by couples who are planning their wedding at Sails on the bay.
Our team are here to assist you to plan and host your perfect wedding celebration, if you need more information or can’t find the answer to your question here please contact our Event Sales & Operations Manager,
Tuesday to Saturday on 03 9525 6933 or email firstname.lastname@example.org
Can our wedding in the event room begin earlier than 6.00pm?
As we host lunch events we are unable to offer an earlier arrival time in the event room. The only exception is if you have booked the Terrace for pre-dinner drinks.
Can we have a longer event?
Yes, the bar extension fee is $5.00 per person, per half hour and includes beverages along with additional venue hire.
Can we book the Terrace area?
The Terrace is available from 4.30pm for ceremonies and 5:00pm for pre dinner drinks. This option is available 5 hour package weddings in the Event Room only. Please refer to page 4 (brochure) for more information.
When do we need to advise our menus and wine choices?
Your Event Sales & Operations Manager will contact you approximately 6 weeks prior to your event to arrange a time to meet and finalise your wedding requirements. In this meeting all of your menu and wine choices will be discussed and confirmed.
When do we need to confirm final numbers?
It is essential that we receive your final numbers 14 days prior to your event. These final numbers will reflect your final account. The final payment is due 7 days prior to your event.
When do we pay for our event and can we pay by credit card?
Your account must be paid 7 days prior to your wedding. You may pay by credit card which will incur a 4% surcharge. We recommend you finalise your account via cash or cheque. EFT payments are not accepted.
What do you charge for children?
Children 12 years and under are served a food and beverage package charged at $40 per person. The package includes a menu selection of fish or chicken and chips or pasta with Napoli sauce, ice-cream and unlimited soft drinks and juices. Children’s menus will be covered in the final details meeting.
What do you charge for under 18’s who will not be drinking?
Guests who are not of legal drinking age will be charged a $25 non-alcoholic beverage package, inclusive of soft drinks, juices, tea and coffee.
Do you charge for band members, DJ’s and photographers to have a meal?
Should your band, DJ or photographer require a meal we offer a $35 per person package that includes a main course, soft drinks and juices.
Is there an additional fee for decoration set up?
In the final details appointment your decorations will be discussed. We will then ascertain whether a $100.00 staff set up fee is required.
Who will be supervising my wedding?
A dedicated Event Supervisor is assigned to your event to manage all activities. They will liaise with you or your M.C. across the event.
What should we ‘do’ about the parking fee?
Sails on the bay is in a City of Port Phillip owned and operated car park and incurs a fee for each car. This is charged at $5.00 per hour to a maximum of $12.00 at the ticket machine. All revenue belongs to the council. There are a number of ‘Free’ spots in the driveway leading to the venue from the entrance with our ‘signs’
Do you provide menu tastings prior to the wedding?
No. Your menu is based on event menus which are only prepared for large parties, unlike a restaurant menu. However, when dining with us in our main restaurant you will be able to capture the style and standard you can expect in the Event Room.
Do you supply a wine tasting?
Once you have selected your final wine choice we will give you one bottle of the white wine and one bottle of the red to sample. Should you subsequently decide you want to try something else this will be charged at $15 per bottle and added to your final account.
Do you allow us to use your kitchen with our own caterers or as a kosher kitchen?
We are happy to discuss this option with you upon application
What provisions do you make for guests with specific food requirements attending our event?
Confirmation of guests with specific food requirements will be discussed in the final details appointment. We ask that you design your menu around the majority of your guests and we will create a menu for your guests with special requirements. The event supervisor for the evening will advise guests with special requirements of the menu that has been designed for them prior to meals being served. There will not be a choice offered.
How many staff work at our wedding?
We have one waiter for every 20 – 24 guests, in addition to a bar person and your dedicated event supervisor.